Basic functions of a POS system

At its core, a POS is designed to manage sales and payments in a secure and efficient way. It records each transaction, calculates VAT, manages different payment methods and generates receipts. But modern POS offer much more than that; they act as intelligent tools that provide valuable insights into the financial flows of your business.

Integration with other systems

For hotels and campsites, it is crucial that the POS system is fully integrated with other parts of the business' systems. When a guest places a restaurant bill in their room or books a spa treatment, this is automatically recorded in the guest's account through POS integration with the Property Management System (PMS). This integration ensures that all information is updated in real time, reducing the risk of errors and improving the guest experience.

Modular Visit offers an end-to-end solution where the POS system is an integral part of the platform. This means that all parts of the business, from booking and payment to customer communication, work together in one coherent system. This integration eliminates the need for separate systems and ensures that all data is synchronised and easily accessible. For more information about Modular Visits POS for hotels, read more here.

Applications in hotels and camping

A modern POS is used in several parts of the organisation to handle orders and payments in real time. At reception, it handles check-in and check-out, room payments and the sale of additional services. In the restaurant, it records orders, manages table seating, and facilitates communication between the server and the kitchen. However, POS only handles orders to be delivered immediately - future bookings and waiting lists are managed in separate systems.

In the spa department, the POS can be used for the sale of products and immediate services, while bookings are usually managed in a dedicated booking system.

The reception desk

At the reception, the Modular Visits POS acts as the hub for all financial transactions. The system keeps track of payments to be made at check-in and check-out and can handle both advance payments and deposits.

Restaurant and bar

In the restaurant environment, Modular Visits POS offers features such as digital menu management, table overview, order management between serving and kitchen, the possibility to share bills and management of different VAT rates for different types of serving. These features contribute to a smoother operation and improved service for guests.

Spas and activities

For businesses running spas and other activities, Modular Visit's POS offers the possibility to seamlessly combine appointment bookings with product sales, with both on-site and online payments. As Modular Visit includes POS, PMS and CRM in the same system, both booking, payment and any marketing is done from the same platform.

Advantages of a POS on the same platform as other systems

Modular Visit's integrated POS, which is part of the same platform as the other systems, offers several significant advantages for your business. By bringing all functions together in a unified solution, financial control is improved through real-time reporting. It provides a clear overview of the status of your business. This integration reduces the risk of errors by automating the processing of transactions and data, ensuring that all information is consistent and accurate across the platform.

For guests, this means a smoother payment process, as all services and purchases can be handled within the same system, whether for bookings, restaurant bills or spa treatments. All purchases and bookings are also collected on the guest's Customer Relationship Management (CRM) platform.

In addition, Modular Visit's platform provides valuable statistics for business development, enabling data-driven decisions to optimise operations and profitability. The solution also facilitates effective staff planning based on sales data. The data helps to adapt staffing to the needs of the business, thereby improving both efficiency and service quality.

Security and compliance

Modular Visits POS is designed to meet the highest security standards and ensures that all payments are processed in accordance with PCI DSS. Being an integral part of our platform ensures that all personal data is processed according to the GDPR, protecting both your guests' information and the integrity of your business. The system also includes features to track all transactions and changes, facilitating both accounting and auditing, and giving you full visibility into your financial flows.

Reporting and analysis

One of the most valuable aspects of Modular Visits POS is its ability to generate detailed reports. These reports can show sales by department or product category, identify trends over time, highlight popular products and services, and provide insight into staff sales statistics and profitability by product or service. Bringing all data together in a unified platform enables comprehensive analysis of business performance, facilitating data-driven decisions to optimise both operations and profitability.

Mobile solutions

Modular Visits POS offers flexible mobile solutions that enable sales anywhere within the establishment. This is particularly valuable for campsites where sales may need to take place in different locations, as well as for hotel restaurants that want to offer outdoor table service. By using mobile devices, staff can handle transactions directly at the guest's side, improving both customer service and operational efficiency. This flexibility ensures a smooth and seamless experience for guests, no matter where they are in the establishment.

Future-proof technology

Modular Visits POS is designed to meet both current and future needs in payment technology. It supports modern payment methods such as contactless payments, digital wallets and various forms of mobile payments, giving your guests a flexible and secure payment experience. In addition, our platform is prepared for integration with future payment solutions and technologies, ensuring that your business is always at the forefront of technological developments. By choosing Modular Visits POS, you are investing in a solution that adapts to the ever-changing digital environment, ensuring the long-term relevance and competitiveness of your business.

Conclusion

Today, the hospitality industry is digitising at an accelerating pace and a Point of Sale (POS) is more than just a cash register solution; it is a comprehensive tool for managing sales, payments and financial follow-up. For hotels and campsites, an efficient POS is a key part of the digital infrastructure, enabling smooth transactions and improved guest service.

Modular Visits POS takes this a step further by offering a unified platform that brings together all the necessary functions for your business. By combining the Property Management System (PMS), booking engine, POS and CRM into a single system, the need for separate integrations and complex solutions is eliminated. This means that all purchases and bookings are automatically synchronised, making life easier for both guests and staff.

With Modular Visit's platform, you get improved financial control through real-time reporting, reduced risk of errors thanks to automated management, and a smoother payment process for your guests. In addition, the system offers valuable statistics for business development and enables more efficient staff planning based on sales data. The user-friendly design ensures that your staff can quickly learn and use the system, increasing productivity and improving the guest experience.

To choose Modular Visit's POS system is to ensure a seamless and professional experience in all areas of your business where financial transactions occur. Take the plunge today and discover how our solution can transform your business and raise guest satisfaction to new levels.